# I employ workers in the United States whose employment authorisation documents are due for renewal, and some renewals were filed after 30 October 2025?

- Jurisdiction: United States
- Practice area: Employment Law
- Published: 2026-10-28
- Last updated: 2026-10-28
- Canonical: https://lawasked.com/us/employment-law/i-employ-workers-united-states-whose-employment-authorisation

## Question

I employ workers in the United States whose employment authorisation documents are due for renewal, and some renewals were filed after 30 October 2025. I understand the Department of Homeland Security published a final rule on 14 October 2026 that makes permanent the end of automatic extensions for certain employment authorisation document renewals filed on or after 30 October 2025, adopting the earlier interim rule without change. Which renewal applicants lose the automatic extension, what evidence may I accept for Form I-9 while a renewal is pending, and what should I do if a worker's authorisation appears to expire?

## Summary

It depends on the specific documents provided, as the provided statutes do not contain the specific DHS final rule regarding the October 2025 deadline. Under current immigration law, you must verify that every worker is authorized to work to avoid unlawful employment penalties.

## Analysis

Based on the legal sections provided, I cannot confirm which specific renewal applicants lose their automatic extension because the text of the DHS final rule dated 14 October 2026 is not included in the available statutes. However, the Immigration and Nationality Act (INA) sets strict requirements for all employers regarding work authorization.

Under the INA, it is "unlawful for a person or other entity... to hire for employment in the United States an individual without complying with the requirements of subsection (b)" [1]. This means you must follow the employment verification system to ensure your workers are not "unauthorized aliens" [1]. An unauthorized alien is someone who is not a permanent resident or otherwise authorized to work by the Attorney General [1].

To comply with the law, you must examine documents that establish both identity and employment authorization. For example, a "United States passport" or a "resident alien card" may be used [1]. If a worker's authorization appears to expire, you must be careful. It is "unlawful for a person or other entity... [to] continue to employ the alien in the United States knowing the alien is (or has become) an unauthorized alien" [1].

Because the specific details of the October 2025 rule change are missing from these statutes, I cannot tell you exactly which evidence to accept for Form I-9 during a pending renewal or what specific actions to take for those filed after October 30, 2025. The law is unsettled here because the provided text does not address the specific DHS rule you mentioned.

State, provincial, or local laws may add further rules regarding employment verification and documentation.

## Statutory citations

- Immigration and Nationality Act, 8 U.S.C. § 1324a - Unlawful employment of aliens [in force] (https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title8-section1324a)
  > It is unlawful for a person or other entity... (A) to hire, or to recruit or refer for a fee, for employment in the United States an alien knowing the alien is an unauthorized alien... (2) Continuing employment It is unlawful for a person or other entity, after hiring an alien for employment in accordance with paragraph (1), to continue to employ the alien in the United States knowing the alien is (or has become) an unauthorized alien
- Immigration and Nationality Act, 8 U.S.C. § 1324a - Unlawful employment of aliens [in force] (https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title8-section1324a)
  > As used in this section, the term “unauthorized alien” means, with respect to the employment of an alien at a particular time, that the alien is not at that time either (A) an alien lawfully admitted for permanent residence, or (B) authorized to be so employed by this chapter or by the Attorney General.

---
General information only, not legal advice. See https://lawasked.com/disclaimer